NATIONAL ASSOCIATION OF PURCHASING MANAGEMENT
DIABLO VALLEY, INC. (NAPM - Diablo Valley, Inc.)

Board of Director Meeting Minutes
January 13, 2006

Attendees: Steve Hackett, Jennifer Farros, Gerry Bryant

Excused: Kym Lee-Young, Mike Forman

Minutes

Minutes from the November and December meetings were approved and signed off. [They were subsequently posted on our website.]

Treasurer’s Report
JENNIFER presented the Treasurer’s report for the Board’s review. She also has developed a spreadsheet that captures expected income from membership dues.

Software Licensing Seminar
STEVE provided updates on the upcoming seminar. 34 people have signed up. The postcards that JENNIFER sent out were effective as 12 people signed up from them. The rest came through the emails that STEVE sent out. The seminar starts at 8:30am. STEVE will be there at 7:30am. GERRY will be there for administration (sign people in, etc.). JENNIFER will bring the receipt book in case it is needed. The Board approved an honorarium for Brian. For future, this will be based on a sliding scale depending on the number of attendees. Coffee and tea; buffet lunch will be provided. Parking is available at the hotel. Key learnings: Marketing plan worked; wide advertising worked; advertising to other affiliates worked; 10% discount worked; price worked. STEVE will develop an evaluation form based on discussion. The hotel will provide pens, paper, water. STEVE will do an opening, providing logistics, explain the overwhelming response, and introduce Brian. The Board is very pleased about the turnout for our first seminar.

Membership Survey
The Board reviewed the membership survey summary that JENNIFER put together. There was discussion about the inaccurate data in the ISM membership database. GERRY will develop a spreadsheet showing the preferred method of communication (phone, email, address) for each of our members. After this is distributed to the board, EACH BOARD MEMBER will monitor their section of the list and send updates to GERRY. This way we will have an accurate way to reach our members with communications.

Satellite Survey
GERRY reports that we still do not have a site although she is working with three locations at this time. We may not be able to host the one in February.

Program Schedule
This was tabled until the next Board meeting on February 8. Each Board member will bring in their program ideas.